Pension

The purpose of this engagement letter is to set out the basis on which we are to deduct contributions to the pension scheme in accordance with your instructions, and to pay over the correct amount to your pension provider, again as per your instructions, so as to meet the requirements of the workplace pension automatic enrolment regime. Where agreed we will also advise you as to which employees are eligible employees and warn you about re-enrolment dates.

1 Your responsibilities

1.1 You agree to provide us with complete and accurate information regarding your employees and pension contributions due from them. You will also provide us with details of your employer contributions. You will provide us with this information before you first pay a new employee. If an employee changes their status regarding pension scheme membership you will inform us immediately.

1.2 You are responsible for registration for auto enrolment with ‘the Pensions Regulator’ (tPR) or otherwise confirming the status of the pension scheme.

1.3 It is your responsibility to identify and appoint an appropriate pension provider.

1.4 You will review the assessment of the workforce eligibility to join the pension scheme and accept responsibility for the completeness and accuracy of the assessment.

1.5 You will be responsible for making all the necessary communications with the workforce in accordance with the requirements and timescales of auto enrolment on an on-going basis.

1.6 You will be responsible for ensuring that each employee has given permission for data to be shared for the purpose of auto enrolment in accordance with the requirements of relevant data protection legislation and regulation1.

1.7 You will provide us with details of any changes in employee working so that we can determine whether the employment status has changed in relation to auto-enrolment.

1.8 You will inform us of all new staff; it will be your responsibility to provide them with the required auto-enrolment information.

1.9 It is your responsibility to perform spot-checks on the information that we hold in order to monitor its accuracy.

2 Our responsibilities

2.1 We will submit the details of the pensions contributions deducted and your employer pension contributions to your pension provider and provide you with a report of those details. We will accept no responsibility for errors or omissions that arise as a result of incorrect data supplied to us.

2.2 We will assist you in monitoring the status of employees to determine whether ‘non-eligible’ or ‘entitled workers’ become ‘eligible workers’ and thus require auto enrolment. This review will take place at the start of each payroll period. We will also ensure that new staff are incorporated into the scheme in accordance with your instructions. We will not be responsible for any errors that occur where we have not been supplied with updated information.

2.3 We will process any opt-out and opt-in requests and ensure that repayments via payroll are made to employees in accordance with your instructions. We will accept no responsibility for errors or omissions that arise as a result of incorrect data supplied to us.

2.4 We will maintain information and records that will highlight when the triennial enrolment processes must occur. We will inform you in advance of this date so that you can make the necessary communications with the staff member and so that the firm can re-enrol as required.

2.5 We will record, maintain and preserve the records required for auto-enrolment based on the information you supply to us.

Engagement Letters